Adding an Email Signature

Author Desmond Stewart on March 14, 2011 | Print | Bookmark

This article shows a user how to add a signature to their emails.

In this Article:

Outlook 2007

1. Open Microsoft Outlook.

2. Go to Tools and then Options.

3. On the Options window, Click the “Mail Format” Tab and then the Signatures button.

4. The "Signatures and Stationary" window opens. Proceed to the section of this document titled Creating the Signature.

Outlook 2010


Creating the Signature

1. In the "Signatures and Stationary" window, Click New to create a new signature. Type a name for the new signature in the pop-up box and click OK.

2. Copy the sample signature (below) and paste it into the "Edit signature" box. Update the text to reflect your information.


This is the University standard signature. Do not modify fonts or sizes. The Alcorn logo is specifically designed to be used in a email signature. It is not authorized for any other uses. For more information on graphic standards or to request images for other products, please contact the office of University Relations at extension 6130.

-------Copy the Text and Graphic Below--------

John Q. Sample, XX.
Title, Department |
phone 601.877.xxxx| fax 601.877.xxxx
1000 ASU Drive #xxxx | Alcorn State, MS 39096

-------Copy the Text and Graphic Above--------

3. Click Save to save the changes

4. To make this your default signature (so that it shows automatically at the bottom of your email messages), elect the name you gave the new signature in the lists next to "New messages" and Replies/forwards" under the heading "Choose default signature".

5. Click OK to exit.

For additional assistance with this procedure, please contact the helpdesk at extension 6181.

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Category: How do I????, Email

Last updated on February 4, 2013 with 4151 views