How to Backup Outlook Email

Author Vanessa Reynolds on October 22, 2012 | Print | Bookmark

Users may have thousands of emails they consider important or irreplaceable. If you have important messages and use Microsoft Outlook 2010 as your email client application, you should back up your mail folders and store them on a separate drive to avoid loss due to hardware failure or viruses. With the release of Outlook 2010, Microsoft changed the way users back up their messages, folders and settings by negating the need to download a separate add-in application. With Outlook 2010, saving your mail and settings requires only a few mouse clicks.


  1. Launch Microsoft Outlook 2010.
  2. Click File and then Open on the menu bar.
  3. Click the "Import" icon.
  4. Click the Export to a File option.
  5. Click the Next button.
  6. Click the Outlook Data File (.pst) option.
  7. Click the Next button.
  8. Highlight the "Outlook Data File" option and ensure the "Include Subfolders" option has a check in it. Click the Next button.
  9. Click the Browse button and select a folder in which to save the backup file. Click the OK button.
  10. Enable the "Replace Duplicates with Items Exported" option and click the Finish button. Wait for Outlook 2010 to export all messages and settings to the backup file.
  11. Connect the external hard drive or USB flash drive to an empty USB port on the computer. Wait for Windows to recognize the drive and configure it for use on your computer.
  12. Click Start and then Computer. Browse to the folder where you saved the Outlook backup file.
  13. Right-click on the backup file, and then click Copy on the pop-up menu.
  14. Browse to the external hard drive or USB flash drive in "Computer" or "Windows Explorer." Right-click on the drive letter, and then click Paste on the pop-up menu. Windows creates a copy of the backup file on the storage device.

Was this article helpful?

Yes No

Category: How do I????, Email

Last updated on February 5, 2013 with 2302 views