How to Encrypt Email Messages

Author Stanley Stephney on October 25, 2017 | Print | Bookmark

On occasion, you may have to send messages containing sensitive data to users outside of the University. To send messages securely, you'll need to encrypt your email message. To do this, you can follow the steps in the procedure below:


To be able to complete these steps, you'll need to have the following:
  • A University Windows desktop/laptop computer.
  • A copy of Microsoft Outlook (2013 or above) installed on said computer.
  • The Barracuda Spam Firewall Outlook Add-In. If you don't have this, you can click this link to set up the Add-In.


(Please note that the steps marked in bold are words that you can see on your computer screen.)
  1. If you have not already done do, please do set up Barracuda Email Encryption on your computer.
  2. Open Microsoft Outlook on your computer.
  3. Open a New Email message.
  4. In the Ribbon, under the Message tab, in the Barracuda Networks group on the far right, click the Encrypt Message button. The Encrypt Message button will darken to show that it's been activated.
    1. You may also see the Barracuda Spam Firewall popup window appear. If you do, check the box that says Do not show this message again, and...
    2. click the OK button.

Now, you can type your email message as usual and when you hit Send you will have sent a securely encrypted email message.

If you have trouble with any of these steps, you can contact the CITS HelpDesk at 601-877-6182 or send an email to

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Category: How do I????, Email

Last updated on October 25, 2017 with 630 views